Examples of Searching in the Database
A) An example of Conducting a Search using the Browsing and Indexes
Example 1) You are looking for the play Antonius and Cleopatra. Simply click on the Browsing and Indexes, and you will see your first
choice - Catalogue browsing (by title). If we select All documents in the Select index field - and enter the first part of the title in the
Enter first letters of word/phrase field.
Diagram 1.1 - Catalogue browse (by title)
A list of documents that contain the first word Antonius will appear in alphabetical order.
Diagram 1.2 - An alphabetical list of documents will appear after verifying the first position.
Exmple 2) Another way of searching is to not browse the direct documents, but browse through only those documents in the titles.
Again, you can search for the play Antonius a Cleopatra. This time, select the Authority index.
Diagram 1.3 - Using the Authority index
As a starting position, select Titles in the Subject headings.
Diagram 1.4 - Select Subject titles
Enter first letters of word/phrase, write antonius.
Diagram 1.5 - Entering the First letters of word/phrase
After clicking on Show index, an alphabetical list of titles beginning with the word Antonius will appear. The number in the parenthesis
next to the title indicates the number of documents with this particular title.
Diagram 1.6 - After entering the First letters of word/phrase, an alphabetical list of titles will appear.
The documents with that title will appear when you click on the title. Here, you can see that this way of browsing is much different
from the previously way of browsing where an alphabetical list of documents with the desired title; here only those documents containing
the title Antonius a Cleopatra appears. Documents with other titles (here with other spellings) are not included in the list.
Diagram 1.7. - An alphabetical list of searched documents appears after clicking on the particular title
B) An example of News
Choose News from the Lists.
Diagram 2.1. - Selecting the possibilities from News
This will automatically display the latest events that have occurred over the previous month. But you can still find the amended data
of new documents in a shorter time interval. You can also limit the latest news to find a particular type of document.
Diagram 2.2 - Enter the Time span
All documents that have recently been added to the collections of the library, including magazines, will be included in the record.
Diagram 2.3 - Results of News search
C) An example of conducting a search using the Catalogue Search
Example 1) You would like to find the play entitled Bouře - the Czech translation of William Shakespeare's play "The Tempest".
In the Search module, select Catalogue Search.
Diagram 3.1 - Various possibilities of the Catalogue Search
A search form will appear, and you will write the word Bouře in the Words from Title field and write Shakespeare
in the Author field. Then click on Search.
Diagram 3.2 - Entering search criteria
In the search results, only Bouře from William Shakespeare appears; if you used only the first way of searching (browsing
in the index according to the title), you would also find Bouře written by A. Ostrovský).
Diagram 3.3. - Search results
Example 2) You would like to conduct a search for only new editions of the Czech translation of The Tempest.
Here, you follow the same instructions as in the first example, but enter 200* in the Year of issue field -
the asterisk indicates an extended search on the right side, ie. it will search for records from 2000 to 2009.
Diagram 3.4. - Inquiry with an extended right-hand search
The search results are fewer and include all records from 2000 - 2009.
Diagram 3.5 - Search results with the limited search.
D) An example of conducting a search using the Global Search
Diagram 4.1 - Global Search
You will conduct the search in the same way as you conduct a Catalogue Search, but you simply need to write all the words
and phrases into one field. We are using the same example of conducting a search for the Czech translation of Shakespeare's
The Tempest published between 2000 and 2009.
Diagram 4.2 - An inquiry in the Global Search
There is one extra record in the search results, in comparison to the previous search. During this search, we do not limit
the search precisely in the Global Search to the exact location of where the text should be found. The engine found a record
in 2007 that was presented near the translator. It is possible to say that the Global Search is much less accurate than
the Catalogue Search.
Diagram 4.3. - Results of the Global Search
E) An example of conducting a search using the Authority Search
You don't know the exact title, but you know the title contains the word "čtyřech". This means that you cannot use the
Browse index because you don't know the beginning of the title. The Catalogue Search will also search for records with
"čtyřech" in the subtitle, which would contain all theatres play that have "o čtyřech jednáních (in four acts)", etc.
In this case, use the Authority Search.
Diagram 5.1 - The possibilities of an Authority Search
In the search form, enter čtyřech as the Keyword, and select Titles as the Type of document.
Diagram 5.2 - Entering the search criteria
By clicking on the Search button, a list of titles containing records with the word čtyřech in the title will appear.
Diagram 5.3 - Authority Search results
From the search results, you can select the right title and by clicking on the record, you will find more information about the desired play.
Diagram 5.4 - Selecting a particular authority
F) An example of conducting a search using the Advanced Search
Diagram 6.1 - The possibilities of an Advanced Search
After selecting Advanced Search, an empty form will appear.
Diagram 6.2 - the search form for background research
You must first determine the individual conditions for the background research form. In this particular example, we are
looking for a comedy for two men (2 muži) and one woman (1 žena). In the first field, select the Authority in the
Category field and click on Add row to add the first condition.
Diagram 6.3 - Adding the first conditional row
You want to add a condition that will signal the Search engine to look for a play with two men and one woman. Select
Subject Headings in the first field and write muži:2 in the Category1 field.
Diagram 6.4 - Defining the first authority or condition
ZnClick on Add row and add the second authority in the same way as you defined the first authority. This time, write
ženy: 1 into the field.
Diagram 6.5 - Defining the second authority
When adding the third authority, you must first select the Descriptor in Field and then click on the Add row button.
Diagram 6.6 - Add third row
Choose Index term - genre/form in the Descriptor in field.
Diagram 6.7. - Defining the third authority
In the Category1 field, type the word komedie. With this definition, the Advanced search is now complete and you can
click on the Search button.
Diagram 6.8 - The resulting advanced search
G) Printing the Searched Documents
If all documents are of interest to you, you can print all records contained in the search - you simply need to
click on the Select Search result list.
Diagram 7.1. Search results - how to select all search results
After selecting the records, a box containing the number of records will appear. The selected records will then again
appear this time with all the records selected. You can see next to the number of the record. The records are now saved
in your Basket - more information is in red.
Diagram 7.2. Selected records
You can then click on the Save/Print button.
Diagram 7.3 Selected records
A new window will appear. Here you can scroll down from the Template selection.
Diagram 7.4 - Making the Template selection
The selected records will be displayed in print format after making the Template selection.
Diagram 7.5 - List of documents to be printed
H) Example of the Basket
Let's say, you would like to borrow copies of the plays Bouře and Hamlet. First, you need to search the catalogue
to find the records of the play Bouře by William Shakespeare and check the box(es) next to the record(s) that you would like.
After, you need to again click on Search (in the upper blue menu) and in this Catalogue Search enter Hamlet
into the Words from Title field and Shakespeare into the Authors field.
Diagram 8.2 - Enter the title Hamlet into the search form
After, click on the Search button and in the search records, we will see the list of plays entitled Hamlet
that you are looking for.
Diagram 8.3 - selecting several plays of Hamlet
After selecting the plays, click on the View Basket button
Diagram 8.4 - View Basket button
Only those documents that you have selected (Bouře in the first search and Hamlet in the second search) will be
included in the records.
Diagram 8.5 - Viewing the Basket
You can now continue - to add or remove other documents from the Basket. All of the records will remain in the Basket,
unless you Empty the Basket or close the browser.
I) Record Details - Examples of documents that are available, documents that can be borrowed
and documents that can only be viewed in the Study Room of the Theatre Institute
If you click on the title of any document that you have selected, you will see the details of the record, including a table
with exemplars. If Available is written in the Volume disposition column, then no one has borrowed that
document and the document is available. The documents that are for study room purposes only (those that cannot be removed
from the premises) will have study room only written in the Volume disposition column. The location of where to obtain
the exemplar will be indicated in the Location column: přír.B is the magazine reading room located on the 1st Floor
of the Theatre Institute, přír.K is the Study Room located in the entrance near to Štupartská Street,
pres - skladiště (storage racks) and the Theatre Institute lending services). On loan will be indicated
in the Availability column of those documents that are not available.
Diagram 9.1 - An example of a document that is available
There are two copies; both can be taken out of the Theatre Institute library.
Diagram 9.2 - An example of a document on loan
There are two copies; the first can be viewed only in the study room located near the entrance Štupartská Street) and the second
can be taken out of the library, but is currently on loan. For this reason, the Reserve document button is located below the table.
Diagram 9.3 - An example of a document that is available
There are two copies; one is on loan, and the other is available.
Diagram 9.4 - An example of a document that is available only in the Study Room.
You can click on the "Show full text (archive)" button next to the document in the last row of the table. The complete text of the document
will open in PDF format. (This will only occur in the Study Room of the Theatre Institute - never outside of the premises!)
J) Module of the Readers/Loans - Examples of Extending a loan, Reserving a document currently on loan
Example 1 - Extending a Loan
After selecting Readers/Loans, a page containing the application information will appear. Here it is necessary
to enter the Card number and surname of the cardholder. Make sure to include the Czech characters.
Diagram 10.1 - Logging on
After logging on, the Reader´s account will appear, including all loans and reservations, including the expiration date of the card, etc.
It is evident that the loan should be returned in two days. By clicking on the green arrow in the left column next to the title of the book,
you can request to extend the loan.
Diagram 10.2 - Reader's account with one book on loan and the Request for extension button.
After clicking on the green button, a confirmation will appear.
Diagram 10.3 - Confirmation of extension
Diagram 10.4 - Reader's account with a loan extension - the icon to extend the loan has disappeared, and the return date
has also been extended.
Example 2 - Reserving a Document that is currently On Loan
After various ways of searching for the play Písek by Arnošt Golflam, we discover that it is unavailable.
The play is On loan, and the Reserve button is at the bottom of the screen.
Diagram 10.5 - Details of the record can be seen by clicking on Reserve
After clicking on Reserve, the Reservation form will appear.
Diagram 10.6 - Reserving a document
Fill in the Card number and name of the Card holder and click on OK. The confirmation for the reservation will appear.
Diagram 10.7 - Confirmation of reservation
This reservation was successful taking into account all the criteria for extending the reservation. The system then automatically
extends the real reservation (including information in the Reader's account) during the nearest of the loan protocol, that can possibly
be affected by the inactivity of the library (holidays, evenings, etc.) and eventually be considered overdue.
K) Found Documents – Examples of Electronic Versions of Documents, Digitized Documents,
and Documents with Electronic Contents
Example 1 – Electronic Version of Documents
Diagram 11.1 - Link to the Electronic Version
The Electronic Version (Elektronická verze) is a link that will appear in the Online access column. By
clicking on the icon, you will be directed to the Václav Havel Library website where you can download
a PDF format of the text.
Diagram 11.2 - Document ready to be downloaded from the Václav Havel Library
Example 2 – Digitized Document
Diagram 11.3 - Link to the digitized document
The link to the Digitized Document (Digitalizovaný dokument) can be found in the Online access column. By
clicking on the icon, you will by directed to the records of the Kramerius system in this case the digital
collections of the Municipal Library of Prague.
Diagram 11.4 - Bílá nemoc by Karel Čapek
One can click on each of the pages under the bibliography records – if we select the title page, we will see
the information from that particular page and have the possibility of viewing the page in JPG format.
Diagram 11.5. - Details of the page
After clicking on the Page Image, the image of the title page appears.
Diagram 11.6. - Title page
Example 3 – A Document with Electronically Accessible Content
Obr. 11.7 - Link to the contents
Contents (Obsah) is found in the Online access column. By clicking on this, a scanned copy of the document
in PDF format accessible via the internet will then open.
Diagram 11.8 - Contents of the collections on the National Library website